University Regulations and Policies

The Knight Code of Honor states: Arcadia Knights are adaptable, fearless, respectful, and responsible; We embrace excellence, integrity, justice, and intellectual freedom. Within the framework of these core values and guided by a liberal arts philosophy, Arcadia University fosters the intellectual and personal growth of all students. The University seeks to protect the academy’s educational purpose and community life through a well-communicated and accessible set of standards of conduct that is both reasonable and relevant to education. To that end, the University communicates standards for 1) behavioral and and academic honesty; 2) individuals and organizations; and 3) communicates these expectations in advance. Our community standards and policies can be found in the documents listed below:

• Student Code of Conduct
• Code of Academic Responsibility
• University-wide Policies

The University expects students to be aware of university policies outlined in the documents above. Additionally, Arcadia University expects students to:

• Act in accordance with university values, in particular those highlighted in the Knight Code of Honor; and
• Seek out knowledgeable, informed university personnel with questions or concerns about policies, procedures, or expectations.

The University ensures the following rights and freedoms of all students:

• Inquiry and expression (speech, petition)
• Association (peaceful assembly)
• Personal access to student records and limitation of others’ access to student records
• Participation in Institutional Government
• Limits to non-emergency search and seizure
• Freedom from discrimination, exploitation, and harassment

When a student does not uphold community standards, the conduct process may be engaged. Composed of both formal and informal proceedings, the conduct process is educational in nature. Through this process, the University seeks to provide a student the opportunity for reflection, to understand the impact of their actions on others, and encourage responsible decision-making in the future. This is accomplished through a process grounded in professional ethics that observes the rights and responsibilities of the student and the values and interests of the institution. Additionally, the University provides procedural safeguards to protect students and organizations from unfair, serious penalties and guarantees procedural fairness throughout the process. The conduct process can be informal or formal depending upon the nature of an incident.

Formal conduct processes involve an administrative or judicial hearing convened by an administrative hearing officer or the University Judicial Board. Most formal processes are administrative hearings. Administrative hearings are convened by a professional staff member within the division of Campus Life. To protect the rights and freedoms of students during formal conduct processes, the following procedural safeguards are provided:

• Notification of the nature of the charges in writing and within a reasonable time period following the receipt of a report;
• The opportunity to meet and discuss the alleged violation; 
• Intentional, not arbitrary decisions that are provided in writing and within a reasonable time period following the hearing;
• The opportunity to appeal in the event of procedural violations.

All materials (reports, letters, hearing officer notes, sanctions, etc) related to a formal conduct process are included in the conduct file of the student within the Maxient system. Maxient is a cloud-based, highly protected, conduct management system utilized by the University to hold conduct files. This information is private, and is only shared in instances where “appropriate flexibility and deference” have been exercised by those with access to the information and shared with others for a “legitimate educational interest” under under 34 CFR § 99.31(a)(1)(i)(B) of the Family Educational Rights and Privacy Act.

Sometimes, a report may be received that does not appear to document a violation of University policy, but may describe behavior that does not reflect the values of the community outlined in the Student Handbook. Additionally, there are occasions where Campus Life administrators, due to the high degree of contact and engagement with students, are privy to information that raises a concern about the decision-making or well-being of a student. In these situations, an informal conduct process may occur. Informal conduct processes do not follow the same procedures as formal proceedings, because there are no charges being alleged. Informal conduct proceedings are treated with the same level of privacy as formal conduct proceedings, but the primary focus is to talk to the student about their behavior, the student’s decision-making, and to emphasize community expectations. The goal of the informal conduct process is proactive, to encourage behavior change prior to a violation occurring in the first place.

A. Preamble Arcadia University is dedicated to personal and academic excellence. Choosing to join Arcadia University’s community obligates each member to a code of civilized and ethical behavior. Each student of Arcadia University is required to practice personal and academic integrity; respect the dignity of all persons; respect the rights and property of others; discourage bigotry; and demonstrate concern for others, their feelings, and their needs for conditions which support their work and development. Students are required to engage in responsible and ethical social conduct that reflects the principles of Arcadia University and each student must refrain from and discourage behavior which threatens the freedom and respect that every individual deserves.

B. Definitions

• The term “University” means Arcadia University.
• The term “student” includes all persons taking courses at Arcadia University either full-time or part-time, pursuing undergraduate, graduate or professional studies. Persons who withdraw after allegedly violating the Student Code of Conduct, who are not officially enrolled for a particular term but who have a continuing relationship with Arcadia University or who have been notified of their acceptance for admission are considered “students” as are persons who are living in Arcadia University’s residence halls, although not enrolled in this institution. This Student Code of Conduct applies to all locations of Arcadia University.
• The term “faculty member” means any person hired by Arcadia University to conduct classroom or teaching activities or who is otherwise considered by Arcadia University to be a member of its faculty.
• The term “staff” includes any full-time and part-time employee of Arcadia University who holds managerial, administrative, clerical, technical, skilled craft, service or other positions designated by Arcadia University to be subject to these rules, policies, procedures and benefits.
• The term “Arcadia University official” includes any person employed by Arcadia University, performing assigned administrative or professional responsibilities.
• The term “member of Arcadia University’s community” includes any person who is a student, faculty member, Arcadia University official or any other person employed or contracted by Arcadia University. A person’s status in a particular situation shall be determined by the President.
• The term “Arcadia University’s premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by Arcadia University.
• The term “organization” means any number of persons who have complied with the formal requirements for Arcadia University’s recognition or registration.
• The term “policy” means the written regulations of Arcadia University as found but not limited to, the Student Code of Conduct, Residence Life Handbook, Arcadia University’s website, Computer Use Policy, and Graduate/Undergraduate Catalogs.
• The term “cheating” includes, but is not limited to: (1) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; (3) acquisition, without permission, of tests of other academic material belonging to a member of Arcadia University’s faculty, students or staff; (4) engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion.
• The term “plagiarism” includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.

C. Proscribed Conduct

1. Jurisdiction of the Student Code of Conduct Arcadia University’s Student Code of Conduct shall apply to conduct that occurs on Arcadia University’s premises, at Arcadia University sponsored activities, and to off-campus conduct that adversely affects Arcadia University’s Community and/or the pursuit of its objectives. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded). The Student Code shall apply to a student’s conduct even if the student withdraws from the school while a disciplinary matter is pending. The Dean of Students shall decide whether the Student Code shall be applied to conduct occurring off campus, on a case by case basis, in his/her sole discretion.
2. Conduct – Rules and Regulations Any student found to have committed or to have attempted to commit the following misconduct is subject to disciplinary action, up to and including suspension and expulsion:

• Violation of any federal, state, and local laws or ordinances.
• Disruption or obstruction, or attempting to disrupt or obstruct, any lawful activity of Arcadia University.
• Violation of the Code of Academic Responsibility, including cheating, forgery, bribery/threats, fabrication, plagiarism, and/or facilitating academic dishonesty.
• Non-academic dishonesty, including but not limited to lying, falsifying information, forgery, furnishing false information to any Arcadia University official, faculty member, or office, withholding information or misrepresentation in any transaction with Arcadia University or with whom Arcadia University is acting in accord with to perform the academic mission of Arcadia University, and alterations or intentional misuse of Arcadia University’s documents, records or identification, including but not limited to, electronic software, data, and records.
• Obstruction or disruption of teaching, research, administration, disciplinary proceedings, other Arcadia University activities, including its public services functions on or off Arcadia University’s premises, or of other authorized activities.
• Threats, intimidation, physical contact, physical abuse, harassment, coercion and any other conduct which threatens, disgraces, degrades, or endangers any person.
• Attempted or actual theft, unauthorized possession, and/or attempted or actual damage to property of Arcadia University, any person, or any other entity.
• Unauthorized or improper use of, or entry to, Arcadia University’s facilities or premises.
• Violation of safety rules and policies.
• Conduct which is disorderly, lewd, indecent, or constitutes a breach of peace or causes material inconvenience, annoyance or alarm. Disorderly conduct includes, but is not limited to, any violation of the Student Handbook's provisions related to Respect for Privacy.
• Participating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of Arcadia University and/or infringes on the rights of other members of Arcadia University’s community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area.
• Violations of the Arcadia University’s Discrimination and Harassment Policy. 
• Harassment of any person, including, but not limited to, violation of the Policy Prohibiting Sexual Misconduct, Relationship Violence, and Stalking.
• Violation of the Policy Prohibiting Sexual Misconduct, Relationship Violence, and Stalking.
• Smoking in unauthorized areas.
• Initiating, causing, contributing, or knowingly reporting false alarms or report to Arcadia University and/or law enforcement. Tampering with fire equipment or engaging in behavior that presents a fire hazard.
• Failure to comply with the directions of Arcadia University officials or agents, including law enforcement or security officers, acting in good faith and in the performance of their duties, including the failure to identify oneself to one of these persons when requested to do so.
• Interfering with any Arcadia University disciplinary process, including but not limited to tampering with evidence, providing false information, withholding information, or inducing a witness to engage in such conduct.
• Gambling as prohibited by law.
• Use, possession, manufacturing, distribution, or sale of illegal drugs and/or drug paraphernalia. Illegal drugs, as referred to in this policy, include drugs that are not legally obtainable, as well as drugs that are legally obtainable but used for illegal or unauthorized purposes.
• Use of medical marijuana (THC) on University property or at University-sponsored events.
• Use, possession, manufacturing, or distribution of alcoholic beverages (except where expressly permitted by Arcadia University’s regulations), or public intoxication. Alcoholic beverages may not, in any circumstances, be used by, possessed by or distributed to any person under twenty-one (21) years of age.
• Possession or use on Arcadia University’s premises of any weapon (i.e. firearms and dangerous knives), dangerous instruments, explosive devices, fireworks, or dangerous chemicals.
• Engaging in, supporting, or promoting hazing or violating Arcadia University’s rules governing hazing, or Pennsylvania’s Anti-Hazing Law.
• Unauthorized possession, duplication or use of identification cards and/or keys to any Arcadia University’s premises or unauthorized entry to or use of Arcadia University’s premises.
• Theft, abuse, and/or misuse of computer facilities and resources, including but not limited to:
• Unauthorized entry into a file, to use, read, or change contents, or for any other purpose.
• Unauthorized transfer of a file.
• Use of another individual’s identification and/or password.
• Use of computing facilities and resources to interfere with the work of another student, faculty member or Arcadia University official.
• Use of computing facilities to and resources to send obscene or abusive messages.
• Use of computing facilities and resources to interfere with normal operation of Arcadia University’s computing system.
• Use of computing facilities and resources in violation of copyright laws.
• Any violation of Arcadia University’s Computer Use Policy.
• Unauthorized use of Arcadia University’s name, logo, or symbols.
• Violations of other published university policies in hard copy or available on Arcadia University’s website, including but not limited to, Arcadia University’s Academic Catalog, policies relating to discrimination, discriminatory harassment, sexual harassment, computer use, and residence halls.
• Violation of the terms of any disciplinary sanction imposed for an earlier violation of the Student Code of Conduct or other Arcadia University policies and regulations.
• Aiding and abetting others to commit any of the acts prohibits herein.
• Violation of Whistleblower Policy.
• Failure or refusal to cooperate in or interference with an investigation by Arcadia University, including any hearings or proceedings that occur.
• Violation of the Non-Solicitation Policy: No individual student or student organization, whether affiliated with Arcadia University or not, may sponsor activities on campus that have the express purpose of making converts of members of Arcadia University’s community to join a particular faith, church or religious affiliation. Arcadia University reserves the right to restrict or prohibit the on-campus activities of any individual or organization whose purposes are contrary to Arcadia University’s stated religious values or purposes. This policy does not discourage discussions between Arcadia University community members about their religious faith and beliefs, the free association of community members of the same faith, or appropriate teaching and educational efforts about religious beliefs and organizations. In addition, the posting of written notices on Arcadia University’s bulletin boards is restricted. If you have a message of interest to Arcadia University, you must submit it to the Campus Life office for approval and posting.

D. Removal From the Institution for Violations of the Code of Conduct

In addition to any other disciplinary measures imposed, violation of any of the above provisions may result in a student being declared persona non grata and removed from Arcadia University in accordance with the Student Disciplinary Procedure.

Persona non grata is defined as a person whose behavior has violated the Code of Conduct in such a manner that Arcadia University cannot allow them to remain at Arcadia University any longer. This status shall be determined in accordance with the Student Disciplinary Procedure at the time of the adjudication of the conduct in question. Considerations shall include, but are not limited to whether the student poses a threat to themselves, others or Arcadia University’s property. In some cases declaration of persona non grata status may be an interim step taken before the final adjudication of a matter.

If a student has been declared persona non grata, he or she may appeal this determination (and the underlying disciplinary action) in accordance with the procedure set forth in the Student Disciplinary Procedure. In some cases declaration of persona non grata status may be an interim step taken before the final adjudication of the matter.

The President retains the right to declare a student who has been dismissed from Arcadia University persona non grata.

Once a student has been declared persona non grata¸ he or she may not return to campus without express written authorization from the President. If a student who has been declared persona non grata is found on Arcadia University property, then he or she shall be considered to be unlawfully trespassing and may be removed by the appropriate law enforcement officials. Arcadia University reserves the right to take any necessary legal action against any student who is declared persona non grata and is found trespassing on Arcadia University property.

You can view the Dissent and Demonstrations Policy in the University Policy Library by clicking here.

Acceptable Use Policy

All students and all members of the community are responsible for adhering to all University policies pertaining to the use of technology and computing resources and information systems, construed broadly, including, but not limited to, the University’s Acceptable Use Policy  and the University's Information Technology (IT) Policy on Computing Resources, Privacy, and Copyright, which outlines the acceptable use of all technology and computing resources and information systems at the University. As described in those and other policies, students do not have, and should not expect, any right to privacy for communications transmitted or stored on the University's technology resources, except as provided by applicable law. With or without notice, in its sole discretion, the University may deny, limit, or alter access to its email and other services and may inspect, monitor, or disclose email in accordance with University policy. Students who violate University policy or external law or policy may be denied access to the University's technology and computing resources and may be subject to penalties and disciplinary action both within the University, up to and including separation from the University, and external to the University, including investigation and/or prosecution by local, state, or federal authorities.  

Copyright

It is the policy of the University that all members of the community adhere to the provisions of United States copyright law. A copyright grants to its owner the right to control an intellectual or artistic creation, to prohibit others from using the work in specific ways without permission, and to profit from the sale and performance of the work. Copyright protection extends beyond copies of the written word and recordings of sound to include visual and animated images, and encompasses "hard copy" and electronic use and duplication of protected works. Each member of the University community must take some individual responsibility for copyright compliance. The University has developed extensive guidelines to assist and direct faculty, students, and staff in their compliance obligations (see the University’s Information Technology (IT) Policy on Computing Resources, Privacy, and Copyright).  Conforming to this policy may in some cases result in additional costs to the student for course materials and some additional inconvenience and time delay in the preparation procedure of those materials. Members of the University community who willfully disregard the copyright policy do so at their own risk.

Whatever gray areas there may be in copyright law, offering for sharing over the network a recording, movie, text, software, graphic image, or other work without the authorization of the owner of that work's copyright is unambiguously offering to "distribute" that work and subjects one to serious legal consequences. The Digital Millennium Copyright Act and other statutes require the University to cooperate in eliminating such activity.

Users must protect themselves and the University by not making copyrighted materials available over the Internet without the owner's authorization. Students must ensure that their computers are not offering to share copyrighted works. Faculty and staff may not use their university-owned computers to run file-sharing programs.

Federal Penalties for Copyright Infringement

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages set at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorney’s fees. For details, see Title 17, United States Code, Sections 504, 505.  Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

Peer-to-Peer File Sharing

It is also the policy of the University that users are prohibited from using Arcadia’s computer network to illegally download or share copyrighted materials, including music, games, movies and videos.  Such activity is illegal and may subject you to a variety of serious penalties.  It may also inadvertently expose your confidential information and/or make your computer insecure.

Unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, is against the law and may subject students to civil and criminal liabilities.  Peer-to-peer file sharing refers to the use of software that allows computer users to connect into a peer-to-peer network to search for shared files on the computers of other users connected to the network. These programs include, but may not be limited to, KaZaA, Morpheus, iMesh, Gnutella, LimeWire, Grokster, and other descendants of Napster.

Authorized users of the University’s technology resources are prohibited from attempting to circumvent, bypass, defeat, or disrupt any device, method, or technology implemented by the University to prevent the use of peer-to-peer file sharing programs and applications for the unauthorized acquisition or distribution of copyrighted or licensed material on any University computer or the University network.

Legal alternatives to illegal file sharing practices include the use of services such as Apple iTunes, Netflix, Hulu, Amazon, Google Play Store, etc.

Sharing protected works by unauthorized copying is not only a violation of copyright law but also a violation of the University's Acceptable Use Policy, which forbids use of the network if it  "Violates the rights of any party or property protected by copyright, patent, or similar laws or regulations including, but not limited to, the unauthorized copying of copyrighted material including, digitization and distribution of photographs from magazines, books, or other copyrighted sources, copyrighted music, Bittorrent and other forms of Peer-to-Peer sharing of copyrighted information and the installation of any copyrighted software for which the University or the end user does not have an active license”.

 Agents of copyright owners have become increasingly aggressive in pursuing violators on university networks, filing suits seeking tens of thousands of dollars in damages from some students and other users. This ban seeks to protect users from exposure to such liability, to adhere to the copyright laws, and to protect network capacity for educational uses.

Public Performance of Copyrighted Works – Showing Movies or Games

The copyright law protects audiovisual works such as films, videos, and DVDs and controls the showing of movies to any public group. Among the rights of a copyright holder is the right to authorize public performance (showing) of videotape or DVD copies of films subject to “fair use.” Showing of copyrighted films, videotapes, or DVDs generally is permissible in conjunction with teaching activities.

If a videotape or DVD is labeled “For Home Use Only,” the showing must fall under the face-to-face classroom teaching exemption, be licensed, or be permissible as “fair use.” Unless a license is acquired, most performances (showings) of films, videotapes, or DVDs in a public room, or in a university building (including public areas of university housing), for entertainment, whether a fee is charged or not, is an infringement.

If a performance license is needed, the University’s library will assist you in seeking permission by helping you locate the address of the producer’s permissions department.

Audio/Video Recording of Classes

Students may not make audio or video recordings of classes without the advance written permission of the instructor. Students may use such recordings only for course purposes, may not distribute them outside the class, and are expected to destroy the recordings at the conclusion of the course term. 

Respect for Privacy

In our increasingly digital world, it is important to ensure that our community's norms and expectations include respect for privacy. As such, misuse of electronic media devices, systems, or methods (“hacking”), is prohibited. This includes, but is not limited to: 

- making or disseminating a photograph or image, or audio or video recording, including “streaming” audio or video (hereafter referred to collectively as "recording"), of any person(s) without their prior knowledge and express consent if a reasonable person would find the recording inappropriate and/or likely to cause injury or distress; if the recording was captured in a place that is considered private or under circumstances where the person(s) has/have a reasonable expectation of privacy, including in non-public conversations or meetings with University faculty members, staff members, or other officials when the circumstances reasonably indicate that the communication should be confined to those present; or where the recording was otherwise made in violation of any law;

- altering or accessing another person’s phone voice mailbox, email accounts, websites, social media accounts, or other online presence without permission or creating accounts for someone without permission;

- recording classroom lectures or similar activities unless the instructor has given specific permission to do so, other than situations when courses are being recorded as a reasonable accommodation facilitated by Disability Support Services; and

- posting or distributing material via electronic media (e.g., online social networks like Facebook, Instagram, Twitter, or websites, mobile apps, blogs, emails, etc) that violates this Code of Conduct.

This section does not pertain to authorized security footage or other similar recordings made by law enforcement, or to recordings of public events. That said, recordings of certain events such as performances may be restricted for reasons such as contractual obligations between the University and the performer which prohibit recordings, or for safety reasons (e.g. the prohibition of flash photography during a dance performance).

The Vice President for Campus Life and Dean of Students (VPCL) or designee may impose administrative sanctions such as warning, reprimands, fines or restitution, educational workshops, censure, probation and denial of privileges in the use of facilities whenever this becomes necessary to operate and protect property of the University properly. Alleged violations that are serious enough to warrant possible suspension, dismissal or expulsion from the University will be referred to the Judicial Board (see section on Judicial Board).  In addition, students who are not in good conduct standing (on disciplinary probation) may be referred to the Judicial Board for alleged minor violations of University policy.  Alleged violations of the Code of Academic Responsibility and of sexual misconduct, relationship violence, and stalking are not managed through Administrative Action. There are specific procedures for resolution of those complaints.

Adjudication of violations of University housing policies and the University Housing Agreement are entirely within the jurisdiction of the Campus Life office. Sanctions involving suspension, dismissal and expulsion from University housing may be appealed to the VPCL or designee. The decision of the VPCL on these matters is final, but in some instances, by request of the VPCL, in consultation with the Board chair, a case may be heard by the Judicial Board.

Persons accused of violations of other University Policies that would likely not result in suspension or dismissal, will have the matter dealt with through an administrative hearing. Typically only cases that could result in suspension, dismissal or expulsion are reviewed by the Judicial Board.  At the VPCL's (or designee) discretion, a Judicial Board hearing can be requested in situations that would likely not result in suspension, dismissal or expulsion.  This request would be made in situations when an impartial administrative hearing officer could not be obtained to hear the case.

Determinations of responsibility made through an administrative hearing can be appealed to the VPCL (or designee as outlined in the notification of outcome letter).  In cases where the VPCL serves as the hearing officer, the determination can be appealed to the Provost (or designee).  Determination of responsibility made through a Judicial Board can be appealed to the Appellate Board or and Appellate Officer. The grounds for appeal are:

• New evidence that was not available at the time of the original adjudication or investigation that could significantly impact the outcome of the original adjudication is now available; and/or
• A substantive or procedural error(s) occurred at the time of the adjudication that had a material impact on the outcome of the adjudication.

Dissatisfaction with the outcome of the hearing is not grounds for an appeal. The appeal request shall consist of a plain, concise, and complete written statement outlining the ground(s) for the appeal and all relevant information to substantiate the basis for the appeal.  The Appellate Board or Appellate Officer will consider the merits of the appeal only on the basis of the two grounds for appeal and the supporting information provided in the written request.  The Appellate Board/Officer can:

• Affirm the decision of the original adjudication, denying the appeal;
• Grant the appeal and alter the findings, and/or alter the outcomes, depending on the basis of the requested appeal.
• Grant the appeal because of new evidence, and request that the case be reconsidered by the original hearing officer to consider the new evidence.

We value education as an important tool in helping students take a look at their decision-making. Follow up and further care will be determined on an individual basis. If necessary, outside referral or concurrent therapy with Counseling Services staff or the Alcohol and other Drugs Educator/Counselor may be required. Additional information on these procedures and sanctions are explained during Welcome Week, Residence Hall meetings and policy discussions, and accessible via the Student Handbook.

Interim Action 

The university reserves the right to take prompt, interim, necessary and appropriate action to protect the safety and well-being of the campus community. Interim action may be imposed by the VPCL or designee when a student is suspected of violating the Student Code of Conduct, any rules, regulations, or procedures of the university, or otherwise poses a safety risk to the campus. Interim action can be taken until there is a resolution to student conduct, disciplinary action, or a hearing can be completed. This action assumes no determination of responsibility and the student conduct process will be held as soon as possible. Interim action may include, but not limited to No Contact Directives, academic accommodations, housing accommodations, etc.

Administrative Hearings are conduct hearings led by Hearing Officers.

After a report regarding an incident is submitted to Campus Life, contact is initiated with the student in alleged violation of policy. All contact will be made via Arcadia e-mail. All Arcadia University students are expected to check their Arcadia e-mail on a regular basis. Failure to do so is not a valid excuse for failing to receive this notification. The student is instructed to make an appointment with a hearing officer (usually an Area Coordinator) as soon as possible and no later than the timeframe outlined in the notice of hearing communication. This communication generally goes out within five business days of receipt of the report.  However, this time period could be delayed depending on the time of year and other priorities within Student Affairs.

During the meeting, the student has an opportunity to describe the alleged incident. Decisions are not made at the time of the meeting. Possible sanctions are discussed. If appropriate, a letter is sent via Arcadia e-mail which includes the charges of violations and the determined sanctions. Appeals are only valid in cases where a violation in hearing procedures are alleged to have occurred which directly affect the outcome of the case or new evidence which was not available during the hearing becomes available.  Generally, appeals will not be granted if the appeal request is submitted outside the appeal timeline that is outlined in the hearing outcome letter. In appropriate cases, appeals may be submitted within 48 hours of the receipt of the decision letter.  If new evidence or sufficient procedural discrepancies exist an appeal may be granted.

The following are the procedures for an administrative hearing to determine individual responsibility of alleged violations of the Student Code of Conduct that do not involve violations of the Code of Academic Responsibility; Sexual Misconduct, Relationship Violence, and Stalking (see separate sections of handbook for process related to these violations).  While there may be disciplinary sanctions and remedies imposed following an administrative hearing the purpose is to be educational, corrective, and developmental.  An Administrative Hearing will not be utilized in cases where the student could be suspended or dismissed from the institution.  In those situations the case will be referred to the Judicial Board.

Following the receipt of information regarding alleged violations of university policy by the Student Affairs office the case will be assigned to a hearing officer.  The student will receive a hearing notice from the hearing officer and it will outline the alleged charges and procedures for meeting with the hearing officer.

In general, hearing notifications will be sent to the student within 5 business days of receipt of information regarding the alleged violation.  The time for distribution of a hearing notice may be extended as necessary.  However, all efforts will be made to deliver hearing notices as soon as possible.  Reasons for a delay in distribution of a hearing notice include, but are not limited to, longer period of time needed to investigate allegation, other situations are prioritized over the alleged violation due to the severity of other situations, etc.

A student in receipt of a hearing notice is required to respond to the hearing notice as outlined in the letter.  Typically students are expected to respond within 24 hours of receipt of a hearing notice to schedule a time to meet with the hearing officer.  All hearing notifications will be sent via Arcadia University email and it is expected that students check their Arcadia email daily.  Failure to respond to the hearing officer may result in decisions being made regarding a student’s involvement in an alleged violation without their input.

The hearing is meant to be educational, corrective, and developmental and therefore is a conversation between the student and the hearing officer.  In general, no other individuals are allowed to be present during the hearing, nor is the hearing to be recorded.  During the meeting, the hearing officer will present the information they have regarding the situation with accompanying evidence. The student will then have the opportunity to present their side of the situation and either take responsibility or deny responsibility for the alleged violation.  Decisions are not made at the time of the meeting.  Possible sanctions will be discussed. Generally, only one meeting will be necessary for the hearing officer to make a decision.  However in some circumstances (e.g. incidents that involve multiple students), new information may present itself during the process of adjudication of the full incident.  In cases when new information is presented to the hearing officer following a student’s individual hearing and before a decision has been made it is possible that the hearing officer will request an additional meeting.  A decision will not be made about any new information without giving the student an opportunity to respond to that information.  

Since many violations of University regulations are traditionally and properly subject to administrative action, generally only those offenses which are serious, subject to serious penalties, or offenses involving misconduct not already customarily dealt with by some specific department of the University shall call for Judicial Board action. The Judicial Board has jurisdiction over alleged violations of the Code of Academic Responsibility when the violation is not the first offense or when either the alleged student or the instructor concerned so requests. Decisions about whether a case is properly in the domain of Judicial Board shall be made jointly by the VPCL or designee and the Judicial Board Chairperson, subject to review by Judicial Board as a whole.  

Alleged violations of the Policy Prohibiting Sexual Harassment and Sexual Misconduct and the Non-Discrimination and Non-Harassment Policy that reach a Board level are not managed through this process, as there are specific procedures for resolution of such complaints (see the Procedures for Resolution of Complaints Under the Non-Discrimination and Non-Harassment Policy and the Policy Prohibiting Sexual Harassment and Sexual Misconduct).

Judicial Board Membership

The membership of the Board shall be constituted as follows:

1. At least three members of the faculty appointed by the President on recommendation by the Faculty Senate. One of these faculty members shall be Chairperson and shall vote only in the case of a tie. The Chairperson should be someone who has previously served as a member of the Board.
2. At least two students selected from the student body.
3. A quorum for a hearing of the Judicial Board is defined as two student members and two faculty members (excluding the chairperson).

Pre-hearing

The following pre-hearing procedures will be coordinated through the Student Affairs Office, in the order listed below:

1. Any person or persons who witness or who have knowledge of any violation of University regulations or student regulations shall submit a written, dated and signed report of the alleged violation to the VPCL office within 14 days of the discovery of the violation.  This period of time may be extended at the discretion of the VPCL or designee.
2. If the alleged violation is of the Code of Academic Responsibility, then the involvement of Judicial Board may be initiated in two ways: 
   • A student alleged of violating the Code, or the instructor concerned, may request a hearing by the Board. In that case, either the student or the faculty member must present to the Campus Life office a written, dated, and signed statement of the reasons for the hearing within 15 days of the violation or its discovery.  
   • A faculty member who has chosen to deal with a violation of the Code themselves notifies the office of the VPCL of the action taken in the case. If it is determined that this is not the student’s first offense, the office of the VPCL or designee notifies the student that a Judicial Board hearing will be held for the purposes of determining responsibility and sanctions if necessary.
3. The VPCL or designee shall promptly inform the Chairperson of the Judicial Board of the charges.
4. As soon as possible after receiving the written report, the VPCL (or designee), in consultation with the Chairperson of the Judicial Board, will assess whether there is sufficient evidence to bring a case before the Board. If a case is to be brought, the VPCL or designee will formulate the charges against the alleged student, in consultation with the Chairperson of the Board and the person(s) reporting the violation. If no case is to be presented, the VPCL or designee will inform the person(s) reporting the alleged violation as to why charges are not being brought to the Board.
5. The VPCL or designee and the Chairperson of Judicial Board will set a date and time for the hearing. The hearing should be set at least seven days, but no more than fourteen days, after written statement of the charges is received by the accused. The right to seven days’ notice of a hearing, and the right to have a hearing within fourteen days may be waived by the alleged student, but it must be done so in writing. At the end of a semester, a hearing may be held within 7 days of receipt of the charges by the accused, provided the accused waives their right to have at least 7 days’ notice and provided it is possible to convene the Judicial Board. Otherwise, the hearing will take place within 3 weeks of the beginning of the following semester. The timetable for adjudication may be accelerated for students graduating from the University in order to complete the process prior to graduation ceremonies.
6. The alleged student shall be given a written statement of charges being brought against them. The statement shall describe the charges with sufficient particularity to enable the student to prepare a defense. The student is to be notified of the date, time and place of the hearing, of the right to choose an advisor from among the faculty or staff of the University, of the right to submit any pertinent evidence and to call witnesses. (A student may have a member of the faculty/staff as an advisor, who will be present during the hearing, although the student may also, in writing, waive the right to an advisor. Although students may choose any member of the University faculty/staff as advisor, the VPCL or designee will designate members of the faculty or staff who are familiar with the procedures of the Judicial Board as advisors. The names of these faculty and staff members will be given as suggested advisors to students appearing before the Board. Students may, if they wish, consult an attorney, but the attorney may not participate or engage in the hearing.)
7. The VPCL or designee will notify the members of the Board of the date, time, and place of the hearing. 
8. The VPCL or designee will prepare the hearing materials and will present the case against the alleged.

Hearing

1. The hearing shall be held on the Arcadia University campus, or virtually when necessary, but it shall be closed to all except the following: members of the Judicial Board, specified witnesses and advisors, the alleged student, person(s) reporting the case, and members of the Arcadia University community whose special knowledge is deemed important to the full consideration of the case by the Board and who may be invited to the hearing for advice and information at the request of the Chairperson.
2. The alleged student shall be required to appear and to present their defense, if any, to the Judicial Board. If without just cause a student fails to appear, an additional charge of contempt of the Board may be entered, and the Chair of the Judicial Board may determine whether to proceed with the hearing.
3. A recording of the proceedings will be made for the purpose of reference by the Judicial Board during deliberations. The recording will be maintained through the appeal process.
4. The hearing shall begin with a review of the hearing procedures with the alleged. This review is to be made a part of the record.
5. The hearing coordinator will next read the charges.
6. The Chairperson shall ask the alleged to respond to the charges as read. Should the alleged admit the charges, or if the hearing is due to a second (or succeeding) violation of the Code of Academic Responsibility, the Board will then proceed with the hearing for the purpose of determining the sanction to be imposed. Should the alleged not admit to the charges, the Board proceeds to hear evidence as to the level of responsibility of the alleged.
7. The Judicial Board shall not be bound by the technical rules of evidence, but may hear or receive any testimony or evidence which is relevant and material to the issue presented by the charges and which will contribute to a full and fair consideration of the charges.
8. The alleged will not be considered responsible unless or until allegations are admitted to or proven in the hearing. The standard of proving one responsible shall be the preponderance of evidence.
9. If at issue in the hearing is the level of responsibility of the alleged student and should the VPCL or designee be aware of previous violations by the student, such information must be withheld from every member of Judicial Board until the student is found responsible for the violation of the charges under consideration.
10. The VPCL or designee will present the case, bringing appropriate witnesses and evidence before the Board.
11. The alleged is then given the opportunity to challenge or refute the charges in whole or in part, to call the present witnesses, and to submit other pertinent evidence.
12. The alleged shall be present during these presentations and shall have the opportunity at reasonable times to question witnesses or ask for clarification of any testimony or evidence. The accuser is notified if their presence is necessary by the VPCL or designee. The Chair has the responsibility to ensure that all questioning of witnesses and of parties must be specifically related to the charges presented. Submission of written reports in lieu of the presence of a witness will be permitted in situations where it is unreasonable for a witness to appear or at the discretion of the VPCL or designee. If either party challenges the fairness of such documentation, the Chair will decide, based upon (1) the relevance and substantiality of the evidence so presented and (2) the importance of the principle that alleged persons have the right to confront witnesses.
13. During the entire presentation, members of the Board have the right to ask questions at reasonable times of those presenting testimony or evidence.
14. The Chairperson of the Board, at the end of the presentations, shall summarize the presentations of both sides.
15. The alleged, complainant(s) and any advisors and witnesses will be dismissed while the members of the Board deliberate on the case in private to make a determination of responsibility. Decisions shall be made by majority vote of the members of the Board present at the hearing. The Board shall consider only the evidence that results from the hearing, and that which is pertinent to the case in question.

Sanctions

If a student is found responsible for a violation of a University regulation, the Judicial Board shall impose one or a combination of the following sanctions or alternative sanctions when they seem appropriate. In every case concerning academic integrity, the faculty member has the final authority for determining penalties to be applied within the course. Sanctions applied by the Judicial Board that involve grades are advisory to the faculty member concerned. But violations of the Code of Academic Responsibility are also liable to other sanctions.   In cases that do not involve academic integrity the Board will recommend appropriate sanctions and remedies to the VPCL or designee.  In cases that do not involve academic integrity, the VPCL or designee is not bound by the recommendations of the Judicial Board and has final authority to impose appropriate sanctions and remedies.

After the Board has made a finding of responsibility, the Board will consult with the VPCL or designee to learn of any previous violations, and will use such knowledge to determine the sanctions appropriate to the case. Students reporting their own violation shall be given special consideration in the determination of penalties.

Post-Hearing

1. Once a decision has been reached, the alleged student shall be informed of the decision and sanctions. The decision and the sanctions, if any, shall be communicated to the student in writing within 2 business days by the VPCL or designee. This letter shall include a statement of the student’s right to appeal the decision to the Appellate Board or Appellate Officer on procedural grounds, and the procedure for doing so.
2. In the case of a violation of the Code of Academic Responsibility, a copy of the letter shall also be sent to the faculty member involved. If the sanction decided upon by the Judicial Board involves a grade, the Board’s decision is only advisory to the faculty member. The faculty member shall forward a reply to the Chairperson of the Board, indicating the action taken. This action will be kept on file with the other records of the case.
3. If the sanction decided upon by the Board involves suspension, dismissal, or expulsion, this recommendation will be reviewed automatically by the Appellate Board or Appellate Officer. In these cases, the Chairperson of the Judicial Board will send a copy of the Board’s recommendation, together with all records of the case, to the VPCL or designee as appropriate.
4. A copy of the record and a copy of the letter to the alleged student relating the decision shall be kept on file in the Campus Life office for seven years. In cases where the Judicial Board only recommends a sanction and does not have final approval, a record of the final action taken will be maintained with the other records from the case. All reports will be destroyed after seven years. The only actions recorded on a student’s permanent file are suspension, dismissal and expulsion.
5. If, within a reasonable period after a decision is made, new evidence becomes available, or other extraordinary circumstances are revealed, the Judicial Board may be asked to reconsider the case. Such a request must be made in a letter addressed to the VPCL or designee, who will then consult with the Chairperson of the Judicial Board as called for in the pre-hearing procedures to decide whether to grant the request.
6. In addition to automatic review by an Appellate Board or an Appellate Officer of decisions involving suspension, dismissal, and expulsion, any party in a case who wishes to appeal a disciplinary action or a decision shall present, within five business days of the receipt of the decision, their request in writing to the designee of the Appellate Board or Appellate Officer. Appeals to the Appellate Board or Appellate Officer may be made only on grounds that 1) an error was made in the pre-hearing or hearing procedures which affected the outcome of the hearing, or 2) new information/evidence has been identified not available at the time of the hearing which could impact the outcome of the hearing. The letter requesting a hearing by the Appellate Board or Appellate Officer shall state the basis or reasons for the appeal. Any action assessed by the Judicial Board shall be held in suspension until acted upon by the Appellate Board or Appellate Officer.

The Appellate Board or an Appellate Officer shall consider timely appeals of decisions made by the Judicial Board. Appeals can be made during the appeal time frame only on the grounds that an error was made in the pre-hearing or hearing procedure which affected the outcome of the hearing or when there is new evidence not previously available. The Appellate Board or Appellate Officer shall automatically review the sanction(s) imposed in cases where the decision of the Judicial Board involves recommendation of suspension, dismissal or expulsion. When an action requires suspension, dismissal, or expulsion, students who wish to appeal the findings of the Appellate Board or Appellate Officer may submit an appeal in writing to the Vice President for Academic Affairs and Provost.  The Appellate Board or Appellate Officer does not apply to cases heard through a hearing process or for violations of Sexual Misconduct, Relationship Violence, and Stalking.  Please see that policy for more information about the appeal process in those cases.

Membership of Appellate Board

1. The Vice President for Academic Affairs and Provost (VPAA) or designee, who shall be Chairperson in cases of Academic Responsibility, or the Vice President for Campus Life and Dean of Students (VPCL) or designee who shall be Chairperson in all other cases.
2. One member of the faculty appointed by the Provost and not currently serving on the Judicial Board.
3. The President of the Student Government Organization or designee.
4. If a member of the Appellate Board should disqualify himself or herself from serving on the Board, or is unable to serve, the Provost of the University shall appoint a comparable replacement.

Appellate Officers

1. The Vice President for Academic Affairs and Provost (VPAA) or designee, or the Vice President for Campus Life and Dean of Students (VPCL) or designee.

Procedures for the Appellate Board / Appellate Officer

1. The VPAA or the VPCL shall forward a copy of the letter requesting an appeal to the members of the Appellate Board, and shall convene the members. In cases where an Appellate Officer hears the appeal, the Appellate Officer will receive a copy of the letter requesting an appeal. 
2. The office of Campus Life will forward all records of the case being appealed.
3. The Appellate Board / Appellate Officer shall review the letter, the case records from the office of Campus Life, and the grounds upon which the appeal is based, and decide whether or not sufficient grounds exist to hear the appeal.
4. The Appellate Board / Appellate Officer shall formulate its decision based upon the official records of the hearing from the office of Campus Life and the appealing person’s written statement. If, however, the Appellate Board / Appellate Officer decides that the appeal is of such magnitude that it warrants a new hearing, it shall conduct such a hearing based upon the guidelines of the Judicial Board.
5. After reviewing an appeal, the Appellate Board / Appellate Officer may decide as follows: a) to deny the appeal, in which case the original decision shall stand/be in effect, or b) to rule in favor of the appeal, in which case the original decision may be modified, reduced or dismissed. 
6. All decisions of the Appellate Board / Appellate Officer are final. 

A student who is facing a charge of a serious offense, even before the adjudication of that charge by the appropriate hearing body, may be suspended temporarily from participation in University activities if, in the judgment of the President of the University or the President's designee, the student is a danger to themselves, or to the safety of persons or property on University premises, or poses a threat of immediate disruptive interference with the normal conduct of University activities. Subject to the emergency nature of the situation, the President or designee shall afford the student the opportunity to challenge the evidence and shall make every effort to have the hearing at the earliest practicable time.

A Student Conduct Board may be convened to review minor University housing violations such as offenses involving noise, vandalism and other violations of community standards referred by the Assistant Dean of Students or their designee. Trained resident students would be utilized in building a peer review system for offenses to the residential community. This board would allow students to be directly involved in positively influencing the quality of life in University housing. Coordinated by the Associate Dean of Students, and approved by the VPCL, procedures would allow for a panel of not less than five (5) resident students to deliberate on cases within University housing.

The life of any community depends on the integrity and personal honesty of its members. An academic community must pay special attention to the values that define the nature of the academic life. Historically, these have included the right to freedom of inquiry, a commitment to truth, and respect for the freedom of inquiry of others. A distinguishing characteristic of an academic community is the way it combines competitive and cooperative values. On the one hand, education is a shared task and progress comes through cooperative efforts. Toward that end, Arcadia University encourages peer review; discussing ideas with peers, reading drafts of their work, and so on.

On the other hand, new ideas are the currency of the community, and it is important to acknowledge the individual ownership of ideas. It is a serious violation of the norms of the academic community to appropriate the ideas of others without credit or permission, and it is important to learn to discriminate between exploitation and the legitimate use of the ideas of others. The most general rule is that any use of words or ideas that are not your own, whether the source is published or not, should be acknowledged fully and in detail. Since disciplines show some differences on how this should be done, instructors should be consulted as to the form and nature of the acknowledgments required by each field.

Procedures For Taking Examinations, Tests and Quizzes

To eliminate suspicious behavior during any type of examination all sources of assistance not approved by the instructor are to be left in a designated location away from the testing area, except for those materials previously specified by the faculty member. The faculty member may remain in the room. If the faculty member leaves the room after the initial questions have been asked, he/she must remain accessible and may return to answer questions that arise during the examination.

Requests for clarification of questions must be directed only to the faculty member. Silence is to be maintained in the exam room. If possible, students should occupy every other seat. You are not to leave the test area unless an emergency arises, or by grant of permission. Faculty members’ policies on leaving the testing area should be specified beforehand. If you do leave the room, your test paper must be left behind. In fairness to all students, you must finish the examination by the end of the examination period. You may request another student to discontinue writing at the end of the allotted time. The examination time can be lengthened only if granted at the beginning of the period and only if the extension applies to all students.

Procedures for Papers, Reports, and Other Written Work 

When preparing all written work, take great care to fully acknowledge the source or sources of all ideas, language, diagrams, charts, or images (including but not limited to drawings, designs or photographs) etc., which are not your own. If you intentionally appropriate the ideas, images or language of others and present them without attribution, you are committing plagiarism. This includes the purchase or acquisition of papers from any source, as well as unauthorized, undisclosed use of artificial intelligence. For specific questions consult with the faculty member, but the following rules must be observed:

• Any sequence of words appearing in your essay which are not your own must be enclosed in quotation marks and the source identified in a manner designated by the instructor.
• Paraphrase should not be enclosed in quotation marks, but should be attributed and the source given.
• An interpretation based on an identifiable source must be so attributed.
• Instructors may elect to use Turnitin as a tool to detect and prevent plagiarism. Turnitin's Originality Check helps faculty identify possible instances of plagiarism by checking students' writing for citation mistakes or inappropriate copying. The Assignments tool in Canvas integrates Turnitin to allow uploaded assignments to be routed through the Turnitin repository if the instructor enables it. More information is available at Turnitin Help. Students are encouraged to refer to the current version of the style guide used in their program for proper citing information. Supplemental writing resources and help are available through: 1) the Arcadia University Writing Center, located in the basement of Landman Library.  2. If you wish to seek assistance from another student (i.e., proofreading for typographical errors), consult your instructor to determine if such assistance is permissible. If permitted, such assistance should be acknowledged in  the written work.

Procedures for Laboratory Work

Unless otherwise directed, you are expected to make all necessary measurements, drawings and calculations independently, based on your own work. Observations, including numerical data for working out results, are to be collected and used independently.

It is the responsibility of all students to understand the standards and methods of proper attribution and to clarify with each instructor the standards, expectation, and reference techniques appropriate to the subject area and class requirements, including group work and internet use. Students are encouraged to seek out information about these methods from instructors and other resources and to apply this information in all submissions of academic work. Each of the following constitutes a violation of the Code of Academic Responsibility:

I. Plagiarism:

A. Appropriating the ideas, concepts, images (including but not limited to drawings, designs, or photographs) or language of others and presenting them without attribution, constitutes plagiarism. Take great care to acknowledge fully the source or sources of all ideas, language, diagrams, charts, etc. Consult the faculty member with specific questions, but observe the following rules: Enclose any sequence of words taken verbatim from another source in quotation marks and identify the source in the manner designated by the instructor. Identify the source when paraphrases and interpretations from a source are used. Unless otherwise directed, when doing laboratory work, make all necessary measurements, drawings and calculations independently, based on their own work. Collect observations, including numerical data, independently. Acknowledge a source if borrowing various words, ideas, phrases, or data from original sources and blending them with one's own. If instructors permit seeking assistance of other students or tools such as artificial intelligence on academic work, acknowledge the exact nature of the assistance in detail. This includes papers, laboratory work, and computer programs. It is forbidden to use a commercial writing service.

II. Other Academic Misconduct:

A. Submitting the same work for credit in more than one course without permission of each instructor involved.

B. Attempting to give or to receive unauthorized assistance on academic work, and attempting to hinder others in their academic work. This includes unauthorized, uncredited use of artificial intelligence to create work claimed as your own.

C. Furnishing false information to University officials on matters relating to academic work. This is to include but not be limited to: False information provided for the purpose of obtaining special consideration (for example, postponement of examinations or of deadlines for written work); Fraudulent registration for classes; Signing the name of an absent person to an attendance sheet; Reporting the results of experiments or surveys not performed.

D. Attempting to gain unauthorized access to exams or tests.

E. Cheating during examinations, which includes: Attempting to look at another student's exam. Attempting to communicate concerning the content of the exam with another student. Attempting to use any materials (such as notebooks, notes, textbooks) not specifically authorized by the faculty member.

F. Failure to follow any of the procedures outlined above concerning taking examinations, tests and quizzes.

G. Failure to sign a book or periodical out of the Library or from other consortium libraries.

A student who has violated academic regulations may self-report to the faculty member involved within 36 hours of the infraction. A student who suspects that a violation has occurred, may submit to the instructor of the course a written, dated and signed report of the suspected violation within 14 days of witnessing or discovering the violation. A faculty member who suspects that a violation has occurred must discuss their concerns with the student in question within 14 days of discovery. 

After an alleged violation, there are two options for how to proceed:

I. The alleged student and the faculty member involved may choose to have the faculty member decide the case and assess the penalties as he or she determines. There will be no appeal process for cases decided in this fashion. A faculty member who suspects a student of violating academic regulations, within seven days of the discovery, will notify the student of the allegation and of grounds for suspicion. Should the faculty member find the student to be responsible for the infraction, the faculty member must submit the Statement of the Charges Form to the Vice President for Campus Life and Dean of Students (VPCL) describing the violation and the penalties applied within one week of the resolution of the case. The VPCL office will send a letter summarizing the contents of the form the student. The form will be kept in the student's file in the office of Campus Life for a period of seven years. Should the VPCL find upon receipt of the form that the student has previous violations, the VPCL or their designee shall promptly consult the Chairperson of the Judicial Board for purposes of convening a hearing before the Board to determine the sanctions to be imposed. The Board shall follow the procedures set down for pre-hearing notification of the accused student, for the conduct of the hearing to determine the sanctions, and for the post-hearing. If, within a reasonable period of time after a decision is rendered, new evidence becomes available or extraordinary circumstances are revealed, a student may request the Judicial Board to reconsider the case. Such a request must be made in a letter addressed to the VPCL, who will then consult with the Chairperson of the Judicial Board as called for in the pre-hearing procedures to decide whether to grant the request.

II. The student accused of the violation, or the faculty member involved, may choose to have the case heard directly by the Judicial Board. In this instance, the party so choosing must present to the VPCL a written, dated and signed statement of the reasons for the hearing within 15 days of discovery of the violation. The VPCL or their designee, in consultation with the Chairperson of the Judicial Board, will initiate the pre-hearing procedures followed by the Board, and, if warranted, the hearing, sanction, and post-hearing procedures. Should the VPCL be aware of previous violations by the student, or be made so aware examining the student's file, such information must be withheld from every member of the Judicial Board until such time as the accused student may be found responsible for the violations under consideration. After such a determination of the level of responsibility, the Board will consult with the VPCL or their designee to learn of any previous violations and will use such knowledge in determining the sanctions. The faculty member involved must await the results of the Board's procedures before assessing any penalties in the course. If the student is found responsible for the infraction, the Board must submit a letter to the VPCL describing the violation and the penalties applied. This letter will be kept in the student's file for seven years. A copy must be sent to the student and to the faculty member involved. In every case concerning academic integrity, the faculty member has the final authority for determining penalties to be applied within the course. Sanctions as called for in the procedures of the Judicial Board involving course grades are only advisory to the faculty member involved. The Judicial Board has authority to determine administrative sanctions. Please direct all questions to the Student Affairs Office in The Commons, 215-572-2933.

Persons who have knowledge of the violation may be summoned by the faculty member to be questioned.  Should a Judicial Board proceeding be requested or required, these persons may be called to give testimony before the Judicial Board. Charges against students that cannot be resolved by the end of the semester may be continued to the next semester.

All members of the University community and all University organizations are expected to comply with applicable local, state and federal laws regarding the possession, use or sale of alcohol or other drugs, whether on or off-campus, and are expected to comply with all University regulations regarding alcohol and other drug possession or use. Individuals and organizations who violate University policy are subject to the conduct process which may result in sanctioning. 

Sanctioning for violations of University policies may be educational, restorative, or punitive in nature. Potential sanctions include warnings, fines, restrictions, denial of privileges to campus facilities or events, etc.  Sanctions imposed by the Judicial Board for violation of the Code of Conduct or University policies may include suspension or expulsion.The conduct process includes administrative actions and judicial board actions when appropriate.

For a list of minimum potential sanctions for Alcohol and other Drug Policy violations available to hearing officers and/or the Judicial Board, please see Suggested Minimum Sanctions for Alcohol and other Drug Policy Violations. 

Along with disciplinary consequences, the University is committed to providing resources and education as appropriate to assist members of the community.

Medical Marijuana (THC)

THC is classified as a Schedule I drug according to the Controlled Substances Act. Thus, the use, possession, cultivation, or sale of THC in any form (vaping, eating, smoking, and so on) violates federal policy. Federal grants are subject to university compliance with the Drug-Free Communities and Schools Act, and the Drug-Free Workplace Act. The university is also subject to the Controlled Substances Act. This prohibits the university from allowing any form of THC use on campus.

The university will accommodate legally recognized Pennsylvania medical marijuana users residing in university housing with a release from housing and if desired, dining. Specifically, students who obtain a medical marijuana registration card from the Pennsylvania Department of Health pursuant to the Pennsylvania Medical Marijuana Program may submit a letter including evidence of the same to the Dean of Student Affairs Office requesting to be released from their university housing and dining contract. In such situations, students will be released from their contracts with no financial penalty. Any payments made to the university for dining services or housing facilities will be returned to the student in proportion to the remainder of their time on a university meal plan or in university housing. Students with medical marijuana registration cards from states other than Pennsylvania may also submit such requests but may be asked to provide additional information.

* As applied throughout this document, “illegal drugs” are controlled substances as defined by federal, state, and local laws. Only those drugs which are properly prescribed, in the original container, for the person prescribed, and used in the manner prescribed are permitted.

1. Alcohol

Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely. Low to moderate doses also increase the incidence of a variety of aggressive acts. Moderate to high doses of alcohol cause marked impairments in higher mental function, severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described. Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.

Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk than others of becoming alcoholics.

2. Cannabis

Use of cannabis is often accompanied by sleepiness, wandering mind, craving for sweets, increased appetite, and time and space distortion. Sometimes a panic attack or paranoia occurs. It may impair short-term memory and comprehension. It also reduces ability to perform tasks requiring coordination and concentration such as driving a car. It is very irritating to the lungs and contains more cancer-causing agents than tobacco. Use during pregnancy can lead to low birth weight and damage to fetus.

Long-term users may develop an addiction to marijuana and require more of the drug to get high. In the case of heavy users, it becomes the center of their lives.

3. Inhalants

The immediate negative effects of inhalants include nausea, sneezing, coughing, nosebleeds, fatigue, lack of coordination, and loss of appetite. Solvents and aerosol sprays also decrease the heart and respiratory rates and impair judgment. Amyl and Butyl nitrate cause rapid pulse, headaches, and involuntary passing of urine and feces. Long-term use may result in hepatitis or brain damage.

Deeply inhaling the vapors, or using large amounts over a short time, may result in disorientation, violent behavior, unconsciousness, or death. High concentrations of inhalants can cause suffocation by displacing the oxygen in the lungs or by depressing the central nervous system to the point that breathing stops.

Long-term use causes weight loss, fatigue, electrolyte imbalance, and muscle fatigue. Repeated sniffing of concentrated vapors over time can permanently damage the nervous system.

4. Cocaine

Cocaine stimulates the central nervous system. Its immediate effects include dilated pupils and elevated blood pressure, heart rate, and body temperature. Occasional use can cause a stuffy or runny nose. Chronic use can ulcerate the mucous membrane of the nose. Injecting cocaine with contaminated equipment can cause AIDS, hepatitis, and other diseases. Cocaine can produce psychological and physical dependency, a feeling that the user cannot function without the drug. This often happens rapidly. Crack or free base rock is extremely addictive, and its effects are felt within 10 seconds. Physical effects include: dilated pupils, increased pulse rate, elevated blood pressure, insomnia, loss of appetite, tactile hallucination, paranoia and seizures. The use of cocaine can cause death by cardiac arrest or respiratory failure.

5. Other Stimulants

Stimulants can cause increased heart and respiratory rates, elevated blood pressure, dilated pupils, and decreased appetite. In addition, users may experience sweating, headaches, blurred vision, dizziness, sleeplessness, and anxiety. Extremely high doses can cause a rapid or irregular heartbeat, tremors, loss of coordination, and even physical collapse. Users report feelings of restlessness, anxiety and mood swings. Persons who use large amounts of amphetamines over a long period of time can develop an amphetamine psychosis that includes hallucinations, delusions and paranoia. These symptoms usually disappear when drug use ceases.

6. Depressants

The effects are similar to alcohol. Small amounts can produce calmness and relaxed muscles, but larger doses can cause slurred speech, staggering gait and altered perception. Very large doses cause respiratory depression, coma and death. The combination of depressants and alcohol can multiply the effects of the drugs, thereby multiplying the risks. The use of depressants can cause both physical and psychological dependence. Regular use over time may result in a tolerance to the drug, leading the user to increase the quantity consumed. When regular users suddenly stop taking large doses, they may develop withdrawal symptoms ranging from restlessness, insomnia, and anxiety to convulsions and death. Babies born to mothers who abuse depressants during pregnancy may be physically dependent on the drugs and show withdrawal symptoms shortly after they are born. Birth defects and behavioral problems also may result.

7. Hallucinogens

Phencyclidine (PCP) interrupts the functions of the neocortex, the section of the brain that controls the intellect and keeps instinct in check. Because the drug blocks pain receptions, violent PCP episodes may result in self-inflicted injuries. The effects of PCP vary, but users frequently report a sense of distance and estrangement. Time and body movement are slowed down. Muscular coordination worsens and senses are dulled. Speech is blocked and incoherent. Chronic users of PCP report persistent memory problems and speech difficulties. Some of these effects may last 6 months to a year following prolonged daily use. Mood disorders—depression, anxiety and violent behavior—also occur. In later stages of chronic use, users often exhibit paranoid and violent behavior and experience hallucinations. Large doses may produce convulsions and coma, as well as heart and lung failure.

Lysergic acid (LSD), mescaline and psilocybin cause illusions and hallucinations. The physical effects may include dilated pupils, elevated body temperature, increased heart rate and blood pressure, loss of appetite, sleeplessness, and tremors. Sensations and feelings may change rapidly. It is common to have a bad psychological reaction to LSD, mescaline and psilocybin.

The user may experience panic, confusion, suspicion, anxiety and loss of control. Delayed effects or flashbacks can occur even after use has ceased.

Some depressants that produce amnesia, such as Rohypnol or GHB, may be involved in rape cases.

8. Narcotics

Narcotics initially produce a feeling of euphoria that often is followed by drowsiness, nausea and vomiting. Users also may experience constricted pupils, watery eyes, and itching. An overdose may produce slow and shallow breathing, clammy skin, convulsions, coma, and possible death. Tolerance to narcotics develops rapidly and dependence is likely. The use of contaminated syringes may result in diseases such as AIDS, endocarditis, and hepatitis. Addiction in pregnant women can lead to premature, stillborn or addicted infants who experience severe withdrawal symptoms.

9. Designer Drugs

Illegal drugs are defined in terms of their chemical formulas. To circumvent these legal restrictions, underground chemists modify the molecular structure of certain illegal drugs to produce analogues known as designer drugs. These drugs can be several hundred times stronger than the drugs they are designed to imitate.

Many of the so-called designer drugs are related to amphetamines and have mild stimulant properties but are mostly euphoriant. They can produce severe neurochemical damage to the brain.

The narcotic analogues can cause symptoms such as those seen in Parkinson’s disease; uncontrollable tremors, drooling, impaired speech, paralysis and irreversible brain damage. Analogues of amphetamines and methamphetamine cause nausea, blurred vision, chills or sweating, and faintness. Psychological effects include anxiety, depression and paranoia. As little as one dose can cause brain damage. The analogues of phencyclidine cause illusions, hallucinations and impaired perception.

Any violation of the Alcohol and Other Drug (AOD) policy is a violation of the Code of Conduct and is therefore subject to disciplinary action. While the AOD policy designates suggested sanctions for violations, sanctions can be substituted or added should the violation be especially egregious. Due to the effects of the use and/or abuse of alcohol and other drugs, it is not unusual for a violation of the Code of Conduct to occur at the same time that an AOD policy violation occurs (for example, vandalism, violence, failure to comply with the directions of staff). These violations will be adjudicated in conjunction with the violation of the AOD policy.

It is important to note that graduate schools and some employers (particularly governmental agencies and schools) can legally request information regarding a student’s disciplinary record. An alcohol or other drug violation noted on a disciplinary record can negatively affect one’s chances to be admitted to some graduate programs and/or to be hired for certain jobs.

Drug-Related Federal and State Laws

Federal and state laws prohibit the possession, use and distribution and manufacture of controlled substances. (The term “controlled substance” means those substances included in Schedule I through IV of Section 202 of the Controlled Substances Act and as further defined by regulation at 21 CFR 1300.11 through 1300.15 and by Pennsylvania law 204 PA Code 303.1-303.9.) Sanctions upon conviction range from fines to probation to imprisonment. Amounts of fines, terms of probation, or years of imprisonment are generally contingent upon the circumstances and amounts of drugs in possession, sold, distributed or made.

Financial Aid Implications of Drug Offenses

Effective July 1, 2000, a conviction in a state of federal court for a drug-related offense will result in a student losing eligibility for federal financial aid.

Applicable Legal Sanctions under Pennsylvania State Law

(This is a summary only and is not a substitute for legal advice. Anyone wishing legal advice should consult a lawyer.)

Drug Offenses

1. Unlawful Possession of Controlled Substances 35 P.S. 780-113

Offense: Possession of less than 30 grams of marijuana or less than 8 grams of hashish.
Sanction: Misdemeanor; maximum jail sentence 30 day and/or fine of $500.

Offense: Possession of cocaine, PCP, methamphetamine, heroin, designer drugs, LSD, phenobarbital, mescaline, peyote, psilocybin and all other controlled substances and over 30 grams of marijuana or over 8 grams of hashish.
Sanction: Misdemeanor; one-year maximum jail sentence and/or $5,000 fine for the first offense. Three-year maximum jail sentence and/or $25,000 fine for second and subsequent offenses.

2. Manufacture, Delivery, or Possession with Intent to Manufacture or Deliver Controlled Substances 35. P.S. 780-113

Offense: Manufacture, delivery or possession with intent to manufacture or deliver heroin and other narcotics classified as Schedule I or Schedule II controlled substances and designer drugs.
Sanction: Felony; maximum jail sentence of 15 years and/or $250,000 fine.

Offense: Manufacture, delivery, possession with intent to manufacture or deliver cocaine, methamphetamine, phencyclidine and marijuana in excess of 1,000 pounds.
Sanction: Felony; maximum jail sentence of 10 years and/or $100,000 fine.

Offense: Manufacture, delivery or possession with intent to manufacture or deliver marijuana (less than 1,000 pounds), mescaline, peyote, LSD, Psilocybin and all other Schedule I, II and III controlled substances.
Sanction: Felony; maximum jail sentence of three years and/or $10,000 fine.

3. Trafficking Drugs to Minors 18 PA C.S.A.6314

A person over 18 years of age who distributes or possesses with intent to distribute a controlled substance to a minor shall be sentenced to a minimum of one year in jail. An additional two years is added to the mandatory one-year jail sentence if the offense was intended to engage a minor in drug trafficking or habitual use, or was committed within 1,000 feet of a school.

4. Drug Paraphernalia 35 P.S. 780-113

Offense: Possession, delivery or advertisement of drug paraphernalia.
Sanction: Misdemeanor. Maximum jail sentence of one year and/or $2,500 fine.

Offense: The delivery of drug paraphernalia to a person under 18 years of age, who was three or more years younger than the deliverer.
Sanction: Second degree misdemeanor, maximum jail sentence of two years and/or fine of $5,000.

Alcohol-Related Offenses

Underage drinking

Offense: Purchase, consumption or possession of alcohol beverage by a person under 21 years old.
Offense: Misrepresentation of age to purchase alcohol.
Offense: Possession of a false ID card.
Sanction: First Offense: $300 fine and suspension of driving privileges for 90 days. Subsequent Offense: $500 and suspension of driving privileges for one year (2nd violation); or two years (3 or more violations).

Offense: Altering, selling or manufacturing false identification.
Sanction: First Offense: $1,000 fine and suspension of driving privileges for 90 days. Subsequent Offenses: $2,500 fine. Maximum penalties are $5,000 in fines and two years in prison.

Offense: Selling or furnishing alcoholic beverages to those under 21 years old. Furnish is defined as follows: to supply, give or provide to, or allow a minor to possess on premises or property owned or controlled by the person charged.
Sanction: First Offense: $1,000 fine. Subsequent Offenses: $2,500 fine. Maximum penalties are $2,500 in fines and one-year imprisonment.

Offense: Driving under the influence of alcohol, a controlled substance or both, to a degree that renders the person incapable of driving.

If over 21, Pennsylvania State Law says that a person is intoxicated when their Blood Alcohol Level reaches 0.08 percent. If under 21, a person is considered DWI if the BAC is .02 (the equiv. of one drink). Driving ability is affected as early as .03 percent (which is the equivalent of one can of beer in a 150 lb. man).

When you receive your driver’s license, you have given your consent to submit to one or more chemical tests of breath, blood or urine for the purpose of determining your Blood Alcohol Level or the presence of a controlled substance. Refusal results in a 12-month suspension of your driver’s license.

Sanction: First Offense: may be eligible for ARD (Accelerated Rehabilitative Disposition.) This is a special form of probation for a period of time with requirements to be met. If person not eligible for ARD, there are fines, a minimum of 48 hours in jail and other requirements to be met. Subsequent Offenses: higher penalties

Offense: Public Drunkenness
Sanction: Maximum fine of $300 and/or up to 90 days in jail.

Offense: Open container in a car.
Sanction: Fine

Pennsylvania has no state law to prohibit open containers of alcohol in public. Many local governments, however, have enacted such ordinances.

Recognizing that alcohol plays a role in today’s society, University policy permits responsible alcohol use in the following situations:

In student rooms, suites or apartments where at least one resident is 21 or older. In this situation:

• only residents and guests 21 or older may consume alcohol
• no open containers may leave the room, suite or apartment
• alcohol is prohibited from balconies and patios
• doors to public spaces must be closed
• hosts are responsible for ensuring that guests know and follow the policies of the University.

At functions such as dances, concerts, and receptions where the host has fulfilled necessary requirements to hold such an event. Only those 21 or older can be served (proof of age required). Intoxicated individuals cannot enter or participate in the event and therefore cannot be served and may be asked to leave the event. No alcohol may enter or leave the event.

Philosophy

• The health and safety of Arcadia University community members is of the highest significance.
• You must seek immediate medical attention for yourself or others when someone’s health and/or safety are at risk.
• You may be reluctant to seek assistance for yourself or someone else for fear of disciplinary action.
• Arcadia University seeks to remove barriers that prevent you from seeking the medical attention you or someone else may need.

Policy

Note: This policy only provides amnesty from violations of the Arcadia University Code of Conduct for students who seek immediate medical attention for themselves or individuals in a life threatening drug/alcohol related condition. The student(s) reporting the incident must state their name and remain with the individual in need of medical assistance until help arrives. The policy does not grant amnesty from criminal, civil, or legal consequences for violations of Federal, State, or Local law.

1. A student who seeks emergency medical attention for themselves due to consumption or use of drugs or alcohol will not be charged with applicable violations of the Arcadia University Code of Conduct, provided that they complete an assessment at Arcadia University Counseling Services and complete any recommended treatment plan within a reasonable time frame to be determined by Campus Life.
2. Students who seek emergency medical attention for someone else due to consumption or use of drugs or alcohol who are likewise engaged in violations of University policy will not be charged with violations of the Arcadia University Code of Conduct, provided that they complete an assessment at Arcadia University Counseling Services and complete any recommended treatment plan within a reasonable time frame to be determined by Campus Life. 
3. Students who seek emergency medical attention for someone else due to consumption or use of drugs or alcohol who are engaged in violations of University policy will be required to meet with a member of the Campus Life staff to discuss the incident. 
4. This policy applies only to those who seek emergency medical assistance for an alcohol or drug-related medical emergency. This policy does not apply to individuals who are found to be under the influence by University employees (i.e. Public Safety, Faculty, Administrative Staff, Residence and Commuter Life Staff including Commuter or Resident Assistants).
5. The Arcadia University Medical Amnesty Policy is not intended to shield or protect students who repeatedly violate the Code of Conduct. In egregious cases, or where repeated violations of the Arcadia University Code of Conduct occur, the University reserves the right to take disciplinary action on a case by case basis regardless of the manner in which the incident was reported.

Counseling Services Alcohol and Other Drug Program
Location: Counseling Center, Ground Floor of Heinz Hall, 215-572-2967
Services include:

• Confidential counseling for self-referred students
• Assessment and education to mandated students
• Consultations with faculty and staff
• Educational outreach on campus
• Referrals to off-campus resources when necessary
• Maintains a library of materials to borrow
• Collaborates with other campus departments to review AOD Policy and procedures; design and implement prevention and intervention strategies
• Work with regional colleges and universities and local organizations to unify approaches for substance abuse prevention among college students

Any contact made with this office is held in strictest confidence. No information can be released without the individual’s consent. The service the office provides can include one session to on- going sessions throughout the year. Appointments are easy to make by calling Counseling Services at 215-572-2967.

Other Campus Resources (the last four digits can be dialed if calling on-campus)

• Counseling Services and AOD Program, 215-572-2967
• Dian Taylor-Alleyne, Associate Dean of Students, 215-572-2932
• Residence Life Staff in each building

Off-Campus Support

• Alcoholics Anonymous - self-help group for those who would like to stop drinking 215-923-7900 or www.aa.org
• Al-Anon - self-help group for families and friends of alcohol –215-222-5244 or www.al-anon.org
• Children of Alcoholics - self-help group derived from Al-Anon; for children who grew up around addiction; often helpful for those who have grown up in dysfunctional families – 215-333-0444 or www.adultchildren.org
• Nar-Non - family and friends of drug addicted people – 215-446-8452
• Narcotics Anonymous – 215-440-8400 Overeaters Anonymous – 215-674-4418
• Gamblers Anonymous –1-888-442-7085 Contact (Crisis Hotline) – 215-879-4402

Outpatient Treatment Facilities

Rehab After Work / Pyramid Healthcare, 610-644-6464

Aldersgate Youth Services, Willow Grove, Montgomery County, 215-657-4545

Inpatient Treatment Facilities

Malvern Treatment Centers, 610-625-8376

Belmont Center for Comprehensive Treatment 215-877- 2000 
Horsham Clinic, 215-643-7800

The following procedures and guidelines are provided to encourage responsible use of alcohol when it is provided at events. The University reserves the right to prohibit consumption of alcohol at certain events and in certain facilities. It further reserves the right to limit the days and hours of social events, the way alcohol is served and the amounts of alcohol that may be made available at a given event. Conversely, the University may stipulate areas where such beverages may be consumed under special and unique circumstances.

Initial Planning

Members of the sponsoring organization must meet with the Vice President for Campus Life or designee at least ten days in advance of the event to discuss all aspects of the event. The meeting should occur before any commitments for purchases or contracts need to be made. (Those expected to attend must be indicated.)

Responsible Hosts

Sponsoring student groups must provide between 5 and 8 trained individuals for every 100 guests expected in attendance. Training will be held at least twice each semester. Individuals who are responsible for monitoring the entrance, checking IDs, supplying refreshments or generally hosting the events are responsible for all aspects of the event, including controlling the entrance and exits, refreshments and the condition of the facility following the events.

Distribution of Alcohol

1. It is essential that every effort be made to assure that no one under 21 is served alcohol. Wristbands or hand stamps will be used to designate individuals who have provided proof that they are at least 21.
2. Only those individuals with proper wristbands or hand stamps can be served alcohol.
3. Alcohol should be directly handed to individuals who have the appropriate wristband or hand stamps.
4. No alcohol can be consumed by those behind the bar or serving.
5. No one should be served alcohol to or beyond the point of intoxication.
6. Only one beverage per person is to be served at a time.
7. The bar should close at least a half hour before the ending time of the event. Other refreshments must continue to be available.
8. Alcohol should never be the main attraction.
9. Adequate supply of food other than snacks must be provided along with alternative beverages.
10. Alcohol cannot be sold without a liquor license.

Advertising

In publicity of events alcohol cannot be specifically referred to by words, symbols or designs.

Host, Hostess and Bartender Liability

Pennsylvania courts have held that if a person is furnished alcohol illegally to the point of intoxication, and as a result, injures himself or someone else, the person furnishing the alcohol can be held liable for the injury. Involuntary manslaughter and reckless endangerment charges have been successfully filed against establishments and individuals that have served visibly intoxicated minors who were injured or killed in alcohol-related incidents.

Managing Legal Risks

Social hosts, servers or organizations risk being sued each time they hold a social function. Damages for alcohol-related injuries and deaths have ranged from a few thousand dollars to over $21 million. Even if the lawsuit is unsuccessful, legal fees can still pose a substantial financial burden for the defendant.

The primary mission of Arcadia University faculty and staff is to educate students, in and out of the classroom, to prepare them for life in a rapidly changing global society. We recognize that alcohol and other drugs are a part of this global society and therefore approach the issue of substance use in a way that educates while holding students accountable for their actions and for the laws of the Commonwealth of Pennsylvania. We also know that alcohol and other drug abuse can interfere with a student’s ability to fully participate in the educational mission of the University and that alcohol and other drug abuse is the number one health problem on college campuses. Our primary appeal to students who choose to drink is that they make legal and low-risk choices that do not interfere with their overall health or their ability to take full advantage of the opportunities offered to them at the University.

Arcadia University staff and faculty value personal accountability, care for oneself and respect for others in the community; therefore, in compliance with the Drug Free Workplace act of 1988(P.L. 100-690) and the Drug-Free Schools and Communities Act Amendments of 1989(P.O. 101-206), the University community recommends that all students read and understand the following information. This information applies to all members of the University community. University employees must adhere to the guidelines found in the Faculty Handbook and the Staff Handbook. All visitors are expected to comply with this policy.

The University has a responsibility to protect its buildings and property. The University may conduct a search in a residence hall or apartment for inspection, repair, and insurance of compliance with federal, state and local criminal laws as well as University policies where there is reason to believe that a violation has occurred. In such instances, students are expected to cooperate with University personnel as they perform their duties.

Alcohol and Other Drug Offenses

In keeping with the educational mission of the University and its commitment to personal accountability, a student who violates the policy for the first time is usually given sanctions that are intended to inform his or her decisions about use of alcohol and other drugs. However, significant violations, even for a first-time violator, may be assigned sanctions that fall under AOD II or III. Examples include marijuana possession, use, or distribution.

Alcohol and Other Drug I

This sanction is generally issued for a first offense, unless the severity of the offense dictates that AOD II or III would be more appropriate.

Alcohol and Other Drug II

Significant violations (violations that result in hospitalization, involvement of law enforcement, and other offenses deemed significant by Student Affairs) require assessment via the Counseling Services staff. As the Counseling Center schedule permits, requirements must be met within thirty (30) days from the receipt of the sanction.

Alcohol and Other Drug III

Students whose behavior is significantly disruptive to the community, or that undermines community standards may be sanctioned to AOD III. Off-campus assessment by an external agency is required. The off-campus provider should be given permission to communicate with the conduct officer recommendations.

Additional Sanctions

Additional sanctions may include one or a combination of the following at any level of the Alcohol and Other Drug program, based upon the violation.

• Disciplinary probation;
• Mandated assessment at a facility approved by the hearing officer. The facility must provide the hearing officer with a report following the assessment. The hearing officer may set a time limit in which this assessment must occur. The assessment will be at the expense of the student;
• Parental notification. Under the Family Educational Rights and Privacy Act (FERPA), institutions may reveal information about violations of University policies related to alcohol and other drugs;
• Suspension or removal from University Housing; restriction from residence halls or university events.

A student who continues to violate the University AOD policy may be referred to the University Judicial Board and face possible suspension, dismissal or expulsion from the University.

Please refer to the University's FERPA Compliance Policy.

Non-Compliance

Students are provided step-by-step instructions and rationale for sanctions in conduct hearings, via sanction letters, and in follow-up discussions with conduct officers. Failure to complete sanctions in the allotted time indicates apathy toward our community standards and philosophy of accountability. Therefore, failure to comply with sanctions may result in fines or additional sanctions as appropriate. Below are typical guidelines; however, additional sanctions are at the discretion of the conduct officer and may include items not listed below.

Failure to Comply

AOD I Failure to Comply:

• Failure to attend AOD I Session or complete assigned AOD I homework:  
  • Non-compliance and/or missed appointments may result in significant monetary fines.
• Subsequent absence at AOD I session or incomplete homework:
  • Non-compliance and/or missed appointments may result in significant monetary fines.
• Meeting with a conduct officer:
  • Disciplinary probation, restriction from events, housing, removal from housing are all potential consequences.

AOD II Failure to Comply:

• Failure to attend both mandated appointments with Counselor:
  • Non-compliance and/or missed appointments may result in significant monetary fines.
  • Consistent non-compliance could result in extended disciplinary probation, removal from housing, restriction from housing, and restriction from campus events.

AOD III Failure to Comply:

• Failure to produce documentation of off-campus mandated assessment in a timely manner, failure to attend follow-up with Counseling Services, and any other AOD III sanctions:
  • Removal/restriction from housing
  • Restriction from campus events
  • Extended disciplinary probation
  • Non-compliance and/or missed appointments may result in significant monetary fines.

Quick Checklist 

AOD 1 

• Schedule and complete a one-session assessment with a counselor from Counseling Services..
  • You need to be 10 minutes early, to complete paperwork. If you are more than 5 minutes late, you will be turned away and you may be fined.
  • Sign a release of confidentiality form to grant permission for Counseling Services to give completed attendance and counseling recommendations to Student Affairs.
  • Sessions last for 30 minutes.
• $100 fine for non-compliance of homework completion or attendance.

AOD 2

• Payment of a $100 fine.
• Schedule and complete a two-session assessment with a designated Counseling Services' counselor.
  • You need to be 10 minutes early, to complete paperwork. If you are more than 5 minutes late, you will be turned away and you may be fined.
  • Sign a release of confidentiality form to grant permission for Counseling Services to give completed attendance and counseling recommendations to Student Affairs.
  • Sessions last for 45-50 minutes each.
• Additional $100 fine for each missed session.
• Completion of any additional sanctions assigned by the hearing officer.

AOD 3

• Payment of a $200 fine.
• Disciplinary probation.
• Removal from housing.
• Required off campus counseling assessment. See the Counseling Services Resources page for provider recommendations.
• Schedule and complete a one-session follow-up with a designated Counseling Services' counselor to review off-campus assessment treatment recommendations.
  • You need to be 10 minutes early, to complete paperwork. If you are more than 5 minutes late, you will be turned away and you may be fined.
  • Sign a release of confidentiality form to grant permission for Counseling Services to give completed attendance and counseling recommendations to Student Affairs.
  • Session lasts for 45-50 minutes.
  • Additional $100 fine for each missed session.
• Parental notification.

Please note: Violations are accrued over a student’s career at the University. A student who violates University policy or the law will be subject to University disciplinary actions and may be subject to criminal prosecution. Ignorance of the law or policy is not an excuse for any violations.

Violations of the Alcohol and Other Drug policy include:

1. The possession, consumption, purchase, attempt to purchase, or transportation of alcohol by anyone under 21 years of age.
2. The furnishing of any alcoholic beverage to those under 21 years of age.
3. The sale, possession, production, purchase, use, or being under the influence of any illegal drugs on University premises, at University-sponsored activities, or the possession of paraphernalia that can be used with illegal drugs.
4. The possession or consumption of medical marijuana (THC) or CBD products.
5. Regardless of age, the reckless use of alcohol resulting in disorderly, intoxicated, or offensive behavior.
6. The consumption of alcohol in public places or buildings on University grounds. A public place is defined as all space other than individual rooms, suites, apartments, or private offices.
7. The distribution of alcohol at a University sponsored event without following the appropriate notification procedures through the Student Affairs Office.
8. Driving under the influence of alcohol or other drugs.
9. The possession or use of grain alcohol, beer kegs or beer balls on property owned or operated by the University including residence halls or at any campus events for which alcohol has not been approved.
10. The participation in, or sponsorship of, activities which cause rapid intake of alcohol including drinking games, use of funnels, possession of paraphernalia that supports these activities including beer pong tables, funnels, etc. and securing party buses or other high occupancy vehicles to transport students to events at locations whose primary purpose is to serve alcohol.
11. Any display of empty alcohol containers by students under the age of 21 or the public display of empty alcohol containers by students aged 21 or over.
12. Coercing another to drink or to use illegal drugs.
13. Becoming injured or in need of medical care due to excessive drinking or other drug use.
14. The witnessing of policy violations.

Note: Students who are in a situation in which laws or policies are being violated may receive a warning or a sanction from a hearing officer depending on circumstances. Students in these situations should make good decisions regarding their continued participation in any activity in which laws or policies are being violated.

Arcadia encourages all members of its community who believe that they have witnessed, experienced, or are aware of conduct that constitutes Hazing, Aggravated Hazing, or Organizational Hazing in violation of this Policy to report the violation to the Vice President of Campus Life and Dean of Students, the Director of Athletics, the Director of Public Safety or any other supervising staff member. If studying abroad, reports should be made to the Resident Director, Program Leader, or other supervising staff member.

Anti-Hazing Policy 

Arcadia University is fully committed to providing equal opportunity to all students, including students with disabilities. Disability Support Services provides services and coordinates reasonable accommodations for students with disabilities. Disability Support Services is located on the ground floor of Knight Hall and can be reached via email at accessibility@arcadia.edu, or via phone at 215-572-4686.

Disability Services and Accommodations Webpage

Disability Support Services Policy for Students

Policy Prohibiting Sexual Harassment and Sexual Misconduct

Policy Prohibiting Sexual Misconduct, Relationship Violence and Stalking (Legacy)

Frequently Asked Questions Concerning the Arcadia Univeristy Policy Prohibiting Sexual Harassment and Sexual Misconduct

The Office of Equity and Civil Rights (OECR) is committed to promoting, supporting and providing resources to sustain a living, learning and working environment of diversity, equality, fairness, inclusion and respect where all members of the University community are valued. OECR is responsible for ensuring that the University complies with its own policies and procedures, and with federal, state and local laws prohibiting discrimination, harassment, sexual harassment, and sexual misconduct. The University's Director of the Office of Equity and Civil Rights (OECR) and Title IX Coordinator is located at 777 Limekiln Pike, Suite 112, Room 111, and can be reached via email at OECR@arcadi.edu or via phone at 215-517-2659.

The University is committed to ensuring equal opportunity to all persons and does not discriminate on the basis of any Protected Characteristic in its educational programs, activities, admissions, or employment practices, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (“ADA”), the Age Discrimination in Employment Act (“ADEA”), and other applicable statutes. The University is committed to creating a learning, living, and working environment in which Discrimination, Harassment, Bias Incidents, and Retaliation are not tolerated, and in which respect for others is fostered. Discrimination, Harassment, and Bias Incidents violate the dignity of individuals, impede the realization of the University's educational mission, and will not be tolerated. In addition, by maintaining a strong, consistent, and clear Policy addressing Discrimination, Harassment, and Bias Incidents, we aim to help create an environment of inclusion and respect for diversity.

Learn more about the Non-Discrimination and Non-Harassment Policy and Procedures. 

The Office of Equity and Civil Rights (OECR) is committed to promoting, supporting and providing resources to sustain a living, learning and working environment of diversity, equality, fairness, inclusion and respect where all members of the University community are valued.  OECR is responsible for ensuring that the University complies with its own policies and procedures, and with federal, state and local laws prohibiting discrimination, harassment, sexual harassment, and sexual misconduct. The University's Director of the Office of Equity and Civil Rights (OECR) and Title IX Coordinator is located at 777 Limekiln Pike, Suite 112, Room 111, and can be reached via email at OECR@arcadia.edu or via phone at 215-517-2659. Information for in person and anonymous reporting are found on this page. 

Non-Discrimination and Non-Harassment Policy

When a student does not uphold community standards, the conduct process may be engaged. Composed of both formal and informal proceedings, the conduct process is educational in nature. Through this process, the University seeks to provide a student the opportunity for reflection, to understand the impact of their actions on others, and encourage responsible decision-making in the future. This is accomplished through a process grounded in professional ethics that observes the rights and responsibilities of the student and the values and interests of the institution. Additionally, the University provides procedural safeguards to protect students and organizations from unfair, serious penalties and guarantees procedural fairness throughout the process. The conduct process can be informal or formal depending upon the nature of an incident.

Alcohol and Other Drug Program

AOD Policy Violations: Mandated Program Information 

Local Bylaws and Student Conduct

Lactation Space: Arcadia University provides a lactation space to support breast/chest-feeding individuals returning to work, school, or visiting campus in room #109 of the Dining Hall Building. Enter the Dining Hall Building from the entrance by the Wishing Well, and head toward the elevators to room #109. The room offers a clean, secure, and private space to express milk or nurse while on campus. Individuals should bring any personal supplies needed with them.  The space is available on a first come, first serve basis. Please contact Public Safety at 215-572-2800, who will provide the code for access to the space.

The Office of Equity and Civil Rights (OECR) is committed to promoting, supporting and providing resources to sustain a living, learning and working environment of diversity, equality, fairness, inclusion and respect where all members of the University community are valued. OECR is responsible for ensuring that the University complies with its own policies and procedures, and with federal, state and local laws prohibiting discrimination, harassment, sexual harassment, and sexual misconduct. The University's Director of the Office of Equity and Civil Rights (OECR) and Title IX Coordinator is located at 777 Limekiln Pike, Suite 112, Room 111, and can be reached via email at OECR@arcadia.edu or via phone at 215-517-2659.

You are responsible for providing the University with accurate address and biographical information, which is solicited initially as a part of the admission and registration process. Changes which occur during the semester in local address, home address, persons to notify in cases of emergency, marital status and name must be updated in the Registrar’s Office, Taylor Hall, Room 103.

Please refer to the University's FERPA Compliance Policy.

Student Health Services, Heinz Hall, Ground Floor, 215-572-2966, 215-881-8787 (fax)
RCMD: Tim Cummons, 1-800-346-4075, ext. 1452, arcadia@rcmd.com

The University requires that all full-time students have health insurance. All students are required to submit copies of their insurance cards (front and back) to Student Health Services via the Patient Portal (Medicat) on PortalGuard.

International Students are required to participate in Arcadia University’s International Accident and Sickness Program unless they are already covered by another insurance policy.

Arcadia University selected a student injury and sickness insurance plan underwritten by Aetna.

To waive or purchase the student health insurance through Aetna, please go to the  https://rcmdstudentbenefits.com/arcadiauniversity/ website.  Any student that does not take action to waive out will automatically be enrolled in Aetna coverage. The link to waive coverage will be active the first week of July.

Questions?

Please contact RCM&D at 1-800-346-4075 ext. 1452 or at arcadia@rcmd.com.

Arcadia University requires every full-time undergraduate and graduate student to have health insurance and charges the cost of the university health insurance plan to student accounts.  The cost of insurance for the current year can be found on our Health Insurance Policy page. This charge can only be reversed by completing the online waiver form.

To waive or enroll in the University student health insurance plan, please go to the https://rcmdstudentbenefits.com/arcadiauniversity/ website, select "Arcadia University" from the drop down menu. Click on the "enroll today" or "waive today" tab and follow the instructions. If you waive the University health insurance plan, the premium charge will be removed from your bill within ten business days. If there are any problems with enrollment or the waiver process, please contact the University's student health insurance broker, RCM&D at 1-800-346-4075, ext 1452 to speak with Timothy Cummons. Mr. Cummons may also be reached via email at arcadia@rcmd.com. Student Health Services does NOT answer questions/issues that are associated with RCM&D, firststudent.com, or the enrollment or waiver process.

**All students will be required to provide a copy (front and back) of their insurance card if they waive out of the university insurance plan.

Arcadia University is not responsible for the loss of your property due to fire, theft, water damage, or other cause. It is suggested that you obtain insurance against loss by fire, theft or other causes before attending, and/or living in University housing.

Arcadia University requests that every student annually provide, on a voluntary basis, emergency contact information in the event that you are reported missing. This emergency contact information may be the same as or distinct from the contact information you provide in the event of a medical emergency. If you have reason to believe that an Arcadia University student living in University housing is missing from campus, please immediately contact a staff member in one of the following offices: 

Public Safety: Emergency # 215-572-2999, Non Emergency # 215-572-2800 (24 hours a day, 7 days a week) 
Student Affairs: 215-572-2933 (8:30 a.m. – 5:30 p.m., Monday – Friday)

Members of Public Safety and Student Affairs will investigate all reports of missing students they receive. In order to develop a thorough investigation plan, staff may utilize the following possible investigation steps including, but not limited to: use of phone, e-mail, text and social media to attempt to reach the student; contact known friends, roommates, faculty, campus employers and others who may have had contact with the student in previous days; explore and verify any use of student ID card activities to enter buildings or make purchases on campus; and consult with other campus authorities who may know the student or specific circumstances or events pertinent to the student and the possible disappearance. In addition to registering a general emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted in the event the student is determined to be missing for more than twenty-four (24) hours. If a student has identified such an individual, the University will notify that individual no later than 24 hours after the student is determined to be missing. If the investigation determines that the student’s whereabouts have been unknown for 24 hours, the University will: 

• Notify the individual identified as your missing person contact 
• Notify a parent or guardian and the appropriate law enforcement agency 
• If a student is under age of 18 and not emancipated, the institution must notify a custodial parent or guardian within 24 hours of the determination that the student is missing. This is in addition to notifying any additional contact person designated by the student.
• A University Official will contact the local law enforcement agency within 24 hours of the determination that a student is still missing once all resources are utilized to find the student and the emergency contact on file is attempted to be contacted. If you wish to provide the University with contact information in the event you are reported missing, please access the Emergency Contact Form on MyArcadia.

Conference and Event Services, Marketing & Communications
confsvc@arcadia.edu

Any events and programs at the University must be sponsored by academic departments, administrative offices, or recognized student organizations to be considered University events. All space for events (except academic classes) are able to be reserved by requesting a reservation for a venue on campus via Arcadia's Space Management System (Libcal) program. This is an online reservation system found at https://arcadia.libcal.com. Once a request for a space reservation is made in Libcal, Conference and Event Services staff will review and send a confirmation to the requesting party if the space reservation is approved. Set up requests, catering orders and A/V assistance (if needed) can also be noted with a space reservation in Libcal. The sponsoring organization is responsible for the condition of the space used and will be held responsible for any damages or difficulties that may occur as a result of the event.

Please note:

• Requests for space may be denied based on support capacity.
• Events will be placed in spaces best suited for the envisioned activities based on the discretion of the Technology needs and event and space teams.
• Student organizations sponsoring events involving outside groups help during the academic year must include approval by the Office of Student Engagement.
• All spaces should be left as found (please dispose of all trash, remove your belongings, turn off A/V equipment and lights)
• Please refrain from using space that you did not reserve.  Many spaces are set prior to future events and should nto be disturbed.
• A full-time employee must be present as the event host for the entirety of all booked events.  

Publicity for University events must include the name of the sponsoring organization. Posters and other event marketing information may not advertise the distribution of alcoholic beverages and other controlled substances. 

For guidelines and assistance with using Libcal to reserve space on campus, please contact Conference and Events Services via email to confsvc@arcadia.edu .

Visit the Conference and Event Services & Guest Housing website on MyArcadia for more information.

No individual student or student organization, whether affiliated with Arcadia University or not, may sponsor activities on campus that have the express purpose of making converts of, or soliciting members of Arcadia University’s community. Arcadia University reserves the right to restrict or prohibit the on-campus activities of any individual or organization whose purposes are contrary to Arcadia University’s values and mission.

• Individuals and organizations not affiliated with the University are not permitted to solicit the community in order to raise funds for an individual, organization, or cause.
• As an individual student, you are not permitted to solicit the Arcadia community to benefit an individual, organization, or cause.
• A student organization to which you belong may sponsor activities for the benefit of an outside organization or cause as long as the organization obtains permission from the Student Engagement office.
• To conduct a fundraiser, student organizations must submit the Fundraising Authorization Form at least two weeks prior to any anticipated fundraiser. Requests are reviewed and approved by the Office of Engagement and New Student Programs. Failure to complete the form two weeks in advance may result in the fundraiser not being approved. Fundraising is available on a first-come, first-served basis.

The Fundraising Authorization Form details specifics about the fundraiser, including anticipated date(s) and time(s), permissible saleable items, and any approved images and designs. After approval is given, any changes must be submitted via a new Fundraising Authorization Form. Questions should be directed to your ENSP liaison or e-mailed to studentengagement@arcadia.edu. 

On-campus solicitation of faculty, staff or students by charitable organizations or sales persons is not permitted except when authorized by appropriate offices.  Inquiries of this nature should be directed to Conference Services, who will review the request with the Vice President for University Advancement.